Financial Assistance

Cultural partners’ fees are reimbursed to a maximum of $1000 per week per artist or writer, and up to $3000 per week for groups of artists or writers.

The cultural partners’ accommodation and travel expenses are reimbursed to a maximum of $375 per week for all of the partners participating in the project. The following expenses are eligible:

• Meal costs for lunch (if the departure from the main office or residence occurs before 11:30 a.m. and the return to the main office or residence occurs after 1:30 p.m.): maximum of $14.30, including taxes and tip
• Public transportation
• Car rental
• Parking fees
• Reimbursement for the use of a personal vehicle: $0.49 per kilometre or a flat fee of $12.25 for any round-trip of less than 25 kilometres

The costs may include expenses incurred during planning and coordination meetings. To be considered eligible, these expenses must represent the most economical choices and be necessary for carrying out the project. They must also be approved in advance by the educational institution.

If other travel fees and accommodation costs, including lodging, costs for lunches and dinners, and travel by plane or train, must be incurred due to specific conditions, justification and a list of expenses must be provided when the project is submitted.

Fees for the purchase of perishable or non-reusable materials or equipment rentals may be reimbursed to a maximum of $425 per week. To be considered reimbursable, these expenses must be reasonable and necessary for carrying out the artistic exploration work of students or the personal creative work of the artist or writer and must also be approved in advance by the educational institution. Exceptionally, the purchase of permanent equipment may be permitted if the rental cost is higher than the purchase price.

Purchasing books

• The costs of purchasing books written by a partner are reimbursable up to a total of $1000 per project. This amount must be included in the weekly eligible amount of fees for specialized materials. 
• The book(s) selected must have a connection to the exploration work of the students. An explanation of their pedagogical use must be included in the project presentation form. 
• The school, school service centre or school board is responsible for purchasing these books, as stipulated by the Act respecting the development of Québec firms in the book industry (CQLR, chapter D-8.1) and its regulations. Schools must purchase the books used for writer visits from a certified bookstore in their region.

Administrative expenses incurred by the school, school service centre or school board, including the cost of release time for teachers to plan and follow up on the project, are set at a maximum of $175 per week.

Administrative costs associated exclusively with a project and assumed by a cultural organization are set at a maximum of $50 per week. The organization’s general operating expenses are not allowable.