Functions and powers
The Education Act provides for the sharing of functions and powers between the governing board and the principal of a vocational training or adult education centre.
Generally speaking, the governing board plays a major role in determining a centre’s directions while the principal oversees the quality of the educational services it delivers, ensures pedagogical and administrative leadership and manages the resources that the school board makes available to the centre.
Moreover, the Education Act states that “every decision of the governing board must be made in the best interests of the students.”
The governing board adopts:
- The governing board has full power over certain proposals by virtue of the fact that it is responsible for adopting them.
- Adopting a proposal, a project or a document may involve modifying it, amending it or accepting it exactly as initially submitted.
The governing board approves:
- The board exercises legal authority over certain proposals by virtue of the fact that it is responsible for approving them.
- Approving a proposal means expressing agreement with it. If the board has reservations with respect to a proposal, it cannot modify the proposal. This means that the proposal must then be revised and resubmitted to the governing board.
The governing board is consulted and informed:
- The Education Act stipulates that the school principal and school board are obliged to inform and consult the governing board about certain aspects of the school’s pedagogical and administrative functioning.
Accordingly, the governing board advises the school board concerning any matter the school board is required to submit to the governing board, any matter likely to facilitate the operation of the centre and any matter likely to improve the organization of the services provided by the school board.
Furthermore, the school board must consult the governing board concerning the amendment or revocation of the deed of establishment of the centre and the selection criteria for the appointment of the principal.
References: E.A., sections 110, 110.1 and 110.2.
On what general aspects does the school board consult the centre’s governing board?
The school board must consult the governing board concerning the amendment or revocation of the deed of establishment of the centre and the selection criteria for the appointment of the principal.
Reference: E.A., section 110.1.
Moreover, the governing board advises the school board concerning any matter the school board is required to submit to the governing board, any matter likely to facilitate the operation of the centre and any matter likely to improve the organization of the services provided by the school board.
Reference: E.A., section 110.
SECTION I, Student success
How is the governing board involved in facilitating student success at the centre?
In partnership with the other stakeholders involved, the governing board analyses the situation prevailing at the centre, particularly the challenges tied to student success and the characteristics and expectations of the community served by the centre.
Based on the analysis and taking into account the strategic plan of the school board, the governing board determines, oversees the implementation of and periodically evaluates the centre's specific policies and objectives for improving student success.
Note: The principal of the centre coordinates the analysis of the situation as well as the development, attainment and periodic evaluation of the centre’s objectives and directions. He or she also coordinates the development, revision and, if necessary, the implementation of the centre’s success plan.
Reference: E.A., sections 109 and 110.10.
Is the governing board accountable for the services offered by the centre?
Each year, the governing board informs the community served by the centre of the services provided by the centre and reports on the level of quality of such services. It makes public the policies, objectives and success plan of the centre. And each year it reports on the evaluation of the implementation of the success plan.
A document explaining the policies and objectives of the centre and reporting on the evaluation of the implementation of the success plan is distributed to the students and the staff. The governing board ensures that the wording of the document is clear and accessible.
Reference: E.A., section 110.3.1.
How does the governing board of the centre inform the school board?
The governing board provides the school board, on the date and in the form specified by the latter, any information required by the school board for the exercise of its functions. In addition, the governing board prepares and adopts an annual activity report and transmits a copy of it to the school board.
Reference: E.A., sections 81, 82 and 110.4.
SECTION II, School organization
Which aspects of school organization fall under the functions and powers of the governing board?
The governing board is responsible for approving the proposals of the centre’s principal with regard to the following subjects:
- the approach for the implementation of the Basic regulation
- the implementation of the programs of studies
- the implementation of the programs relating to student services and popular education prescribed by the Basic regulationwhich are determined by the school board or provided for in an agreement made by the school board
- the operating rules of the centre
It is also responsible for approving the time allocation proposed by the principal for each compulsory or elective subject.
The proposals referred to in paragraph 2 are developed in conjunction with the teachers; the others with the participation of the staff concerned.
Reference: E.A., sections 110.2 and 86.
SECTION III, budget and resources
Which functions and powers of the governing board pertain to the centre’s budget?
The governing board is responsible for adopting the centre's annual budget proposed by the principal, and submits the budget to the school board for approval.
At the end of every fiscal year, the centre's surpluses, if any, are transferred to the school board. However, the surpluses must be added to the centre's appropriations for the following fiscal year if the management and educational success agreement entered into under section 209.2 so provides.
Reference: E.A., sections 95 and 96.24.
What other functions or powers of the governing board pertain to the use of the premises or immovables?
- The governing board is responsible for approving the use of the premises or immovables placed at the disposal of the centre and proposed by the principal.
- The governing board is responsible for approving the organization by the school board, on the centre’s premises, of cultural, social, sports, scientific or community services.
Reference: E.A., sections 93 (the same as for the governing board of a school) and 110.4.
Can the centre’s governing board pool goods and services?
The governing board may, within the scope of its powers, enter into an agreement with another educational institution of the school board concerning the pooling of goods and services or the holding of joint activities.
Reference: E.A., sections 80 (the same as for the governing board of a school) and 110.4.
Can the governing board allow other organizations to use the premises of the centre?
The governing board may organize social, cultural or sports services or allow other persons or organizations to organize such services on the premises of the centre.
Thus, the governing board may, in the name of the school board and in keeping with the budget of the centre, contract with a person or organization for the provision of goods and services. In addition, the governing board may require a financial contribution from users of such goods and services.
Revenues derived from the provision of such goods and services are credited to the appropriations allocated to the centre.
Reference: E.A., section 110.3.
What other role can the centre’s governing board take with regard to goods and services?
After consulting with the governing board, the principal can inform the school board of the requirements of the centre as regards goods and services, and of any required improvement, equipment, construction, conversion or repair of the premises or immovables placed at the disposal of the centre.
Reference: E.A., sections 96.22 (the same as for the governing board of a school) and 110.13.
Can the governing board solicit and receive cash contributions (gifts, legacies, grants or other contributions)?
The governing board may, in the name of the school board, solicit and receive cash contributions from any person or public or private organization wishing to provide funding for centre activities
Note: The governing board may not, however, solicit or receive cash contributions to which conditions incompatible with the mission of the centre are attached, particularly conditions relative to any form of commercial solicitation.
Reference: E.A., sections 94 (the same as for the governing board of a school) and 110.4.
How are these amounts administered?
The contributions received are paid into a designated fund created for that purpose in respect of the centre by the school board; the funds making up the fund and the interest earned are appropriated to the centre.
The school board must keep separate books and accounts for the operations of the fund.
The management of the fund is supervised by the governing board; the school board must, at the request of the governing board, give access to the records of the fund and provide the governing board with any account, report or other information relating to the fund.
Reference: E.A., sections 94 (the same as for the governing board of a school) and 110.4.